AMUC General Meetings
General meetings are mainly used to conduct AMUC business and
demonstrate cool Amiga products. However, they are a great place to
meet and greet with fellow Amiga users, find out about products and
The general meeting is held on the third Wednesday of each month at
Mount Royal College. Meetings generally follow this format:
(location is subject to change, watch the web site for notices)
|19:00 - 19:15
||Welcome and introduction to AMUC. General discussion and visiting.
|19:15 - 20:00
||Amiga News & general discussion of events in the Amiga world.
|20:00 - 20:15
||Question & Answer discussion. Any computer/techno-gadget related
questions are welcome (not specifically Amiga). -- OR --
Product demonstration of some cool Amiga project or product.
|20:15 - 20:30
||Break for 15 minutes. Mingle with fellow Amigans, trade software and
hardware, get more specific help.
|20:30 - 20:40
||AMUC specific annoucements, voting and other AMUC business. -- AND --
Door prize draws to reward and amuse those who attended the meeting.
|20:40 - 21:30
||Open discussion, second question & answer, videos, raffle draws and
more demos of Amiga products.
||PIG SIG. Join fellow Amigans at a local restaurant and discuss
anything you want over food/drink of your choice.
AMUC Exec Meetings
Executive meetings (exec meetings) are used to conduct AMUC business,
discuss membership feedback, pool ideas for future events, etc.
Any member of AMUC is welcome to attend an Exec meeting.
Exec meetings are on the Sunday two weeks before the general meeting.
The location of the exec meetings rotates amoung the executive members.
The next meeting's date and location is posted on the web site or
contact any exec member.
|19:30 - 19:45
||Meeting come to order. Discuss old business and actions.
|19:45 - 20:15
||Round table with reports from each exec member and some
|20:15 - 20:45
||Discussion on AMUC business and formulation of the general meeting
|20:45 - 21:00
||Assign actions to members and adjurn meeting.
Between main meetings AMUC provides many small meetings
called Special Interest Groups (SIGs). These are held to
address the needs and common interests of small groups of
club members. A SIG will typically focus on one particular
Amiga topic, for example: animation or music. People who do
much work in one of the areas covered by AMUC's SIGs may
benefit from attending the appropriate SIG as well as the
main meeting. For time and meeting places of the specialty
SIGs please contact any member
of the Exec.
The Bylaws of the Amiga Users of Calgary (AMUC)
- Purpose of the Amiga Users of Calgary Society:
- To promote the free exchange of information pertaining to the
Amiga computer, and any peripherals or software for it.
- Objectives of the Amiga Users of Calgary Society:
- To act as a forum for the exchange of information between all
persons interested in the Amiga Computer.
- To collect and make available to all members of the group any
information that is available on the Amiga computer in the public
- To make available a newsletter to all members.
- To act as a unified voice for the membership at large to
communicate with Amiga's makers, the Amiga computer dealers
and manufacturers of products for the Amiga.
- To provide an electronic Bulletin Board Service (BBS) for limited
use by the public, with additional services for members.
- To organize and carry out bulk purchases of hardware or software
for the members.
- To provide such additional services as are determined to be useful
to the Amiga Community.
The Amiga Users of Calgary Society will be referred to as "AMUC" within
- 1.00 Membership
- Membership in The Amiga Users of Calgary is open to any person.
- The cost of a membership shall be determined by Resolution of
- Such membership is issued solely to the person whose name appears
on the membership form and card.
- Membership lasts for 12 month (1 year) from the month of issue.
- Companies wishing to become Corporate Members of AMUC
may do so by paying a fee as set by the Executive Committee.
- Corporate members of AMUC receive:
- the full membership privileges of a individual member.
- such other services as are determined by Resolution of
- 1.03 Members wishing to withdraw from AMUC my do so only at expiry
of their payed membership, by not renewing their membership.
- 2.00 The Executive Committee
- 2.01 The term "Exec" shall refer to the Executive Committee.
- All members of the Exec must hold a current membership
- Members of the Exec receive no financial compensation
for their services for the Society. All effort is volunteered.
- It is expected that all members of the Exec attend all
meetings of the Exec, unless they have contacted the Chairman,
Vice-Chairman or Secretary.
- A member of the EXEC who is not carrying out his
assigned duties may be asked to resign by the Exec.
- For the suspension of a member from the Exec, a vote
is required, quorum for the vote is a 2/3 of the last Exec meeting.
Motion requires a 2/3's majority to pass. If the Exec member is
suspended, then a motion to remove will then be taken to the next
General Meeting. If the motion to remove does not pass, the Exec
member is no longer suspended.
- A member may make a motion to remove a member from the
Exec at any General meeting, this would require a 2/3 majority
vote in favor to succeed, a by-election would be held at the next
General meeting that a candidate to fill the position has been
found by that time. Otherwise, a by-election shall be held as soon
as possible after a candidate has been found.
- Matters of importance such that they can not be delayed
until the next meeting of the Executive, may be discussed and voted
upon by the Executive in the Exec section of the BBS or by telephone.
A list of people talked to and votes made must be kept and submitted
to the Secretary for inclusion in the minutes of the next meeting. A
vote to ratify the decision taken shall be made at the next Exec
Meeting. If the vote to ratify does not pass, then the matter shall
be treated as if the original vote had not occurred.
- 2.03 The Exec shall consist of the following positions:
- Vice Chair
- Other positions shall be created as required by a
Resolution of the Membership at a General meeting.
- 2.04 Chair:
- To organize and run the general meetings and lead the
- Usually considered the spokesman for the Society.
- The Chairman is to ensure all work that has been agreed
to gets done.
- Has cheque co-signing authority.
- 2.05 Vice Chairman:
- Administrator of AMUC activities, including General
Meeting, Membership Drives, Special Projects & Events and AMUC
- Has cheque co-signing authority.
- 2.06 Secretary:
- The Secretary attends all meetings of the executive and
the general meeting.
- Records all votes and motions.
- Gives notice of all meetings of the executive.
- Provides the Editor of the Newsletter with written
summaries of the meetings of the executive and the general meetings.
- Responds to requests to make changes to the by-laws and
provides reference service for Exec and members for information
from the minutes of meetings.
- Maintains accurate and up-to-date records of Exec and
- The Secretary also keeps any and all paperwork
pertaining to the operation of AMUC except financial documents, the
annual audited report will, however, be submitted to the Secretary.
- All documents in the custody of the Secretary are
available for viewing by any member of AMUC at a mutually agreeable
- 2.07 Treasurer:
- Responsible for preparation and custody of all financial
- Administers all financial dealings of AMUC, including
book keeping, cheque writing and collecting and dispersing AMUC funds.
- Has cheque co-signing authority.
- 3.00 Auditing
An audit of all financial records shall be done prior to the annual
general meeting and this audited financial report will be presented
at the annual general meeting. This audit will be performed by a duly
qualified accountant or two members selected for this purpose. A
Fiscal year shall run from February 1 to January 31.
- AMUC shall hold it's Annual General Meeting on the third
Wednesday in February of each year. At this meeting elections will
be held to elect a new Executive Committee. All positions are open
for re-election at this time. The term of office for a member of
the Executive Committee is until the end of the next annual general
meeting, the following February. Any position being vacant at that
time shall be filled at the next General Meeting after a candidate
has been found.
- Notice for AMUC's Annual General Meeting shall be posted
in the Society's Newsletter(s) the month preceding the meeting.
This would give members minimum 14 days notice (allowing for
mailing). Notice would also be posted on the Society's electronic
Bulletin Board System (BBS) in a publicly available area.
- Annual election of Executive Committee members shall be
done by secret ballot.
- Only current Members of AMUC may run in the Elections
and only current Members of AMUC may vote.
- No person shall be elected by acclamation, but must
receive a majority of approving votes, ballots for uncontested
positions must have a YES and NO choice. An approving vote would be
a majority of Yes votes.
- By-elections of Exec positions shall be done by show of
- General meetings of AMUC shall be held each month and
are open to the public.
- The Executive Committee shall meet at least once between
each General Meeting. The policy for the location and time of the
Exec Meetings shall be determined by the Exec.
- Exec meetings are open to all members.
Quorum for the General meeting shall be 60% of the number of people
who signed the quorum list at the previous respective meeting. All
fractions are dropped. This list is used regardless of whether
quorum was attained at that meeting. Meetings of the Executive shall
follow the same 60% guideline based on the Secretary's attendance
list. No vote shall shall be held valid without Quorum.
Special general meetings of AMUC are those held at times other than
the normal meeting time. Before a vote on a motion to hold a special
general meeting is held, a suitable meeting place must have been
secured and quorum must be met. For the motion to hold a special
general meeting, 80% of the members present must vote in favor of
holding the special general meeting, at a monthly meeting. Quorum at
a special general meeting is said to be 80% of the number of members
who signed the quorum list at the general meeting where the motion to
hold a special general meeting was held. To be held no sooner than
fourteen (14) days after the vote to hold the Special General
Meeting, the Exec will do a phone out to members, giving at least
seven (7) days notice of the Special general meeting, using the
current Membership list.
Only current members of AMUC may vote on any issue and each membership
is given only one vote. Voting must be done in person and not by proxy
or any other means. With the exception of General Meeting Executive
Elections, all voting will be done by a show of hands.
6.00 Borrowing Powers
The EXEC is not allowed to borrow money, without a 60% majority vote
in favor at a General Meeting.
7.00 Altering, Rescinding, and Adding By-laws
- The By-laws may only be rescinded, altered or added to by
"Special Resolution" (as defined in the Society's Act). Any such
resolution must appear on the newsletter for one month before a vote
- For the proposed resolution to become part of the By-laws
a two-thirds majority favor vote in favor of the resolution must be
obtained from the members present at a meeting that has Quorum.
- The resolution must then be submitted to the Corparate
Registrar, being both dated and verified as correct by the Society's
Secretary. The changes to the By-laws do not take effect until
registered with the Registry.
At least once a year, at a General Meeting the Members shall pass a
Budget Resolution by simple majority. The Budget Resolution authorizes
the amount and manner of expenditures for specific items and
categories. No expenditure may be made in contravention of the Budget
Resolution. The Budget Resolution may be amended by a Resolution at a
In the event of the dissolution of the Amiga Users of Calgary Society,
all assets will be auctioned off, all proceeds to be donated to an
appropriate educational or charitable institution.
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