AMUC General Meetings

General meetings are mainly used to conduct AMUC business and demonstrate cool Amiga products. However, they are a great place to meet and greet with fellow Amiga users, find out about products and socialize.

The general meeting is held on the third Wednesday of each month at Mount Royal College. Meetings generally follow this format: (location is subject to change, watch the web site for notices)

AMUC Exec Meetings

Executive meetings (exec meetings) are used to conduct AMUC business, discuss membership feedback, pool ideas for future events, etc. Any member of AMUC is welcome to attend an Exec meeting.

Exec meetings are on the Sunday two weeks before the general meeting. The location of the exec meetings rotates amoung the executive members. The next meeting's date and location is posted on the web site or contact any exec member.

AMUC SIGs

Between main meetings AMUC provides many small meetings called Special Interest Groups (SIGs). These are held to address the needs and common interests of small groups of club members. A SIG will typically focus on one particular Amiga topic, for example: animation or music. People who do much work in one of the areas covered by AMUC's SIGs may benefit from attending the appropriate SIG as well as the main meeting. For time and meeting places of the specialty SIGs please contact any member of the Exec.

The Bylaws of the Amiga Users of Calgary (AMUC)

• Purpose of the Amiga Users of Calgary Society:
  • To promote the free exchange of information pertaining to the Amiga computer, and any peripherals or software for it.
• Objectives of the Amiga Users of Calgary Society:
  • To act as a forum for the exchange of information between all persons interested in the Amiga Computer.
  • To collect and make available to all members of the group any information that is available on the Amiga computer in the public domain.
  • To make available a newsletter to all members.
  • To act as a unified voice for the membership at large to communicate with Amiga's makers, the Amiga computer dealers and manufacturers of products for the Amiga.
  • To provide an electronic Bulletin Board Service (BBS) for limited use by the public, with additional services for members.
  • To organize and carry out bulk purchases of hardware or software for the members.
  • To provide such additional services as are determined to be useful to the Amiga Community.

The Amiga Users of Calgary Society will be referred to as "AMUC" within this document.

• 1.00 Membership
  • 1.01
    1. Membership in The Amiga Users of Calgary is open to any person.
    2. The cost of a membership shall be determined by Resolution of the Membership.
    3. Such membership is issued solely to the person whose name appears on the membership form and card.
    4. Membership lasts for 12 month (1 year) from the month of issue.
  • 1.02
    1. Companies wishing to become Corporate Members of AMUC may do so by paying a fee as set by the Executive Committee.
    2. Corporate members of AMUC receive:
       1. the full membership privileges of a individual member.
       2. such other services as are determined by Resolution of the Membership.
  • 1.03 Members wishing to withdraw from AMUC my do so only at expiry of their payed membership, by not renewing their membership.
• 2.00 The Executive Committee
  • 2.01 The term "Exec" shall refer to the Executive Committee.
  • 2.02
    1. All members of the Exec must hold a current membership in AMUC.
    2. Members of the Exec receive no financial compensation for their services for the Society. All effort is volunteered.
    3. It is expected that all members of the Exec attend all meetings of the Exec, unless they have contacted the Chairman, Vice-Chairman or Secretary.
    4. A member of the EXEC who is not carrying out his assigned duties may be asked to resign by the Exec.
       1. For the suspension of a member from the Exec, a vote is required, quorum for the vote is a 2/3 of the last Exec meeting. Motion requires a 2/3's majority to pass. If the Exec member is suspended, then a motion to remove will then be taken to the next General Meeting. If the motion to remove does not pass, the Exec member is no longer suspended.
       2. A member may make a motion to remove a member from the Exec at any General meeting, this would require a 2/3 majority vote in favor to succeed, a by-election would be held at the next General meeting that a candidate to fill the position has been found by that time. Otherwise, a by-election shall be held as soon as possible after a candidate has been found.
    5. Matters of importance such that they can not be delayed until the next meeting of the Executive, may be discussed and voted upon by the Executive in the Exec section of the BBS or by telephone. A list of people talked to and votes made must be kept and submitted to the Secretary for inclusion in the minutes of the next meeting. A vote to ratify the decision taken shall be made at the next Exec Meeting. If the vote to ratify does not pass, then the matter shall be treated as if the original vote had not occurred.
  • 2.03 The Exec shall consist of the following positions:
    1. Chair
    2. Vice Chair
    3. Secretary
    4. Treasurer
    5. Other positions shall be created as required by a Resolution of the Membership at a General meeting.
  • 2.04 Chair:
    1. To organize and run the general meetings and lead the executive meetings.
    2. Usually considered the spokesman for the Society.
    3. The Chairman is to ensure all work that has been agreed to gets done.
    4. Has cheque co-signing authority.
  • 2.05 Vice Chairman:
    1. Administrator of AMUC activities, including General Meeting, Membership Drives, Special Projects & Events and AMUC Promotions.
    2. Has cheque co-signing authority.
  • 2.06 Secretary:
    1. The Secretary attends all meetings of the executive and the general meeting.
    2. Records all votes and motions.
    3. Gives notice of all meetings of the executive.
    4. Provides the Editor of the Newsletter with written summaries of the meetings of the executive and the general meetings.
    5. Responds to requests to make changes to the by-laws and provides reference service for Exec and members for information from the minutes of meetings.
    6. Maintains accurate and up-to-date records of Exec and general meetings.
    7. The Secretary also keeps any and all paperwork pertaining to the operation of AMUC except financial documents, the annual audited report will, however, be submitted to the Secretary.
    8. All documents in the custody of the Secretary are available for viewing by any member of AMUC at a mutually agreeable time.
  • 2.07 Treasurer:
    1. Responsible for preparation and custody of all financial matters.
    2. Administers all financial dealings of AMUC, including book keeping, cheque writing and collecting and dispersing AMUC funds.
    3. Has cheque co-signing authority.
  • 3.00 Auditing
    An audit of all financial records shall be done prior to the annual general meeting and this audited financial report will be presented at the annual general meeting. This audit will be performed by a duly qualified accountant or two members selected for this purpose. A Fiscal year shall run from February 1 to January 31.